Film Production Insurance: Smoke and Fog Safety on The Film Set

Posted by David Hamilton on Dec 7, 2012 4:52:00 PM

SMOKE AND FOG SAFETY ON THE FILM SET

smoke on film set

To keep your film insurance premiums to a minimum utilize best practices when using fog and smoke effects on set.

The following substances are typically used to create smoke or fog:

  1. Propylene glycol, dipropylene glycol, butylene glycol, and polyethylene glycol
  2. Glycerin products
  3. Highly refined mineral oils
  4. Cryogenic gases such as carbon dioxide or liquid nitrogen

The choice of substance depends on whether it will be used indoors or outdoors, and whether the cast or crew will be exposed to it for significant period of time.

Film Production Insurance and Smoke Fog SafetyEnsure that you follow the manufacturer’s guidelines when using any of these substances. You should not alter the mix. Never heat substances above the temperatures specified in the guidelines.

Use the minimum chemical concentration for the minimum time necessary to achieve the desired fog or smoke effect. Check the regulation to see if the substance you are using has an exposure limit. Do not exceed exposure limits or reduce the oxygen concentration in the air below the normal level.

If necessary, have an occupational hygienist assess ways to reduce exposure and confirm that the oxygen concentration in the air is sufficient.

specialized film insurance broker is best able to present the risks associated with your film production to the film insurance underwriter to ensure you receive the best coverage and premium for your production.

Front Row Insurance Brokers are specialized Film Insurance Brokers. Please call us if you have any questions.

The above information is  based on WorkSafe – Focus on Safety – Safe Work Practices for Film and Television Production in B.C. (2001 edition)

Topics: Film Insurance, Film insurance broker, Film Insurance claims, Stunt Insurance, film insurance premium, Film Production Companies

Film Production Companies and Camera Cars: Reducing the Risk

Posted by David Hamilton on Nov 26, 2012 5:42:00 PM

The Camera Car in Filmmaking

Camera car

The camera car should be engineered specifically for film and television production. The insert-camera car operator has the authority to suspend operation of the vehicle if they believe the vehicle is unsafe in any way.

Safety requirements when working with insert-camera cars:

  • Inspect the car – including the brakes, tires, electrical system and towing equipment – before and after each use
  • Qualified, experienced workers must rig the car
  • When using an insert-camera car at night, install two portable tail lights [Amazon Affiliate Link] on the towing vehicle
  • Do not transport crew members or equipment that are not directly needed for the shot sequence
  • Do not ride on the tow bar or on the exterior of the towed vehicle. Crew members may ride on a towed camera platform specifically designed for this type of work, as long as they use the necessary restraints and harnesses
  • In most cases, insert-camera cars require a police escort during operation 

A specialized film insurance broker is best able to present the risks associated with your film production to the film insurance underwriter to ensure you receive the best coverage and premium for your production.

Front Row Insurance Brokers are specialized film insurance brokers. Please contact us if you have any questions.

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Amazon Associates Disclosure: Front Row Insurance is a participant in the Amazon Services LLC Associates Program, an affiliate advertising program designed to provide a means for sites to earn advertising fees by advertising and linking to Amazon.com. This post may contain affiliate links. There is no additional cost to you.

Topics: Film equipment insurance, Film Insurance, Entertainment Insurance, Film insurance broker, Film Insurance claims, film insurance premium, Film Production Companies, film insurance underwriter

Film Production Companies and Watercraft Use | Filming on Water, Boats

Posted by David Hamilton on Nov 22, 2012 4:32:00 PM

Filming on boat

Film Set Guidelines - watercraft use

Use boats safely to protect your cast and crew during your film production. The following suggestions will result in the best film insurance premium with the deductible:  

  1. Follow all boating regulations

  2. Ensure that the operator knows how to operate the boat competently and safely

  3. Make sure that the boat is seaworthy

  4. Know the boat’s load capacity, do not overload the boat

  5. Allow only essential cast and crew members on the boat (all others should remain on land)

  6. Do not smoke on board. Fire at sea is a serious potential hazard

On the Boat - Guidelines

  1. Put equipment and tools in their place and use straps to secure tripods and other filming gear

  2. Secure hatch covers so they will not slide or shift

  3. Keep passageways clear and do not block emergency exits

  4. Keep the deck clear of potential slipping and tripping hazards

Boats that are tied to the dock during filming and are not on the water under their own power will be covered under props/sets/wardrobes coverage on the entertainment package insurance policy. Talk to your film insurance broker if the boat is under power.  

Have backups in place so you will be ready if anything goes wrong during filming.  

Emergency Backups re: Watercraft

  1. A reliable communication system

  2. Safety lines, nets, observers, or divers for filming in rivers or other bodies of water where potentially hazardous conditions exist (e.g., swift currents, thick underwater plant life, or rocks)

  3. Stationing emergency rescue workers downstream of having a safety boat nearby

  4. A specialized film insurance broker is best able to present the risks associated with your film production to the film insurance underwriter to ensure that you receive the best coverage and premium for your production

Front Row Insurance Brokers are specialized Film Insurance Brokers. Please contact us if you have any questions.

Related Post:

FILM PRODUCTION INSURANCE AND WATERCRAFT: DON'T HIT A ROCK

Topics: Film Insurance, Film insurance broker, film insurance premium, Film Production Companies, film insurance underwriter

Risk Assessments for Film Productions

Posted by David Hamilton on Nov 20, 2012 1:44:00 PM

risk assessments for film productions

Most workplace injuries and diseases can be prevented by identifying and dealing with potential workplace hazards and unsafe work practices.

Q. When do you need to conduct a risk assessment?

A.  For each potentially hazardous activity or situation involved in your production. I.e.,

Conducting FILM PRODUCTION Risk Assessments – 3 basic steps

  1. Identify potential hazards and unsafe work practices
  2. Assess the risks associated with the potential hazards and/or unsafe work practices
  3. Deal with the potential hazards and/or unsafe work practices

Remember: Write your risk assessments down on paper; that way, they can be attached to call sheets and used as a reference in case they are needed at a later date.

A specialized film insurance broker is best able to present the risks associated with your film production to the film insurance underwriter to ensure you receive the best coverage and premium for your production.

Front Row Insurance Brokers are specialized Film Insurance Brokers. Please call us if you have any questions.

The above information is  based on WorkSafe – Focus on Safety – Safe Work Practices for Film and Television Production in B.C. (2001 edition)

Topics: Short Film Insurance, Film Insurance, Entertainment Insurance, Film insurance broker, Film Production, Film Insurance claims, Film Producers, Film Production Companies, Cast Insurance

Call Sheets Help Reduce Film Production Insurance Costs

Posted by David Hamilton on Nov 14, 2012 5:44:00 PM

DAILY CALL SHEETS in film production

Daily call sheet

Daily Call Sheets are a useful way to alert cast and crew to potential hazards for that day’s shooting schedule, and to inform them about which safety precautions they might need to take. Film insurance underwriters appreciate the risk management component of a call sheet and take this protocol into consideration when assessing the film insurance risk of a film production.

The following should be included on Call Sheets:

  • Scheduled stunts
  • Any special effects that will be used
  • Scheduled use of firearms
  • Potential hazards specific to the location
  • Any required personal protective clothing/PPE and how workers can get it
  • The name, contact number, and location of the first aid attendant
  • The location of the first aid kit [Amazon Affiliate Link] or facility
  • The location of the nearest hospital or emergency facility
  • Any other health and safety concerns that the cast and crew need to be aware of

Safety guidelines should be attached to call sheets, i.e., if any special effects are to be used on the set, then a safety guideline should be attached specific to the type of special effects that will used. E.g., if you are shooting near a thoroughfare with lots of traffic, it may be useful to add notes about this on the call sheet. What are the weather conditions like? Will the crew require special footwear or clothing for extreme temperature? What about sunscreen [Amazon Affiliate Link] or hydration requirements?

Along this line of thought: it is important to include information such as the nearest hospital, along with any other emergency numbers that are specific to your location.

Other film & TV set safety considerations:

Putting up safety posters [Amazon Affiliate Link] in common areas around the set as a reminder to pay attention to hazards around the workplace and certain locations, e.g., Aerial filming.

A specialized film insurance broker is best able to present the risks associated with your film production to the film insurance underwriter to ensure you receive the best coverage and premium for your production.

Front Row Insurance Brokers are specialized Film Insurance Brokers. Please call us if you have any questions.

The above information is  based on WorkSafe – Focus on Safety – Safe Work Practices for Film and Television Production in B.C. (2001 edition) / Amazon Associates Disclosure: Front Row Insurance is a participant in the Amazon Services LLC Associates Program, an affiliate advertising program designed to provide a means for sites to earn advertising fees by advertising and linking to Amazon.com. This post may contain affiliate links. There is no additional cost to you.

Related:

What does a stunt coordinator do?
Film insurance premiums: one way to save money

Topics: Film equipment insurance, Short Film Insurance, Film Insurance, Entertainment Insurance, Film insurance broker, Film Insurance claims, Commercial Production Insurance, SPFX Insurance, film insurance premium, Film Production Companies

Focus on Safety to Reduce Film Production Workers Compensation Claims

Posted by David Hamilton on Nov 13, 2012 2:06:00 PM

Hard hats: Workers comp on film sets

Film production health & safety / Workers Comp

Film production companies have an obligation toward their cast and crew members, and must ensure their health and safety.

Production Companies should:

  • Develop and implement health & safety programs
  • Provide first aid kit [Amazon Affiliate Link] and emergency procedures for workers
  • Provide personal protective clothing [Amazon Affiliate Link] and equipment for workers where required by the regulations
  • Hire qualified, competent workers with the proper tickets and qualifications
  • Report all incidents involving medical treatments or lost time from injury or disease to the Workers' Compensation Board (WCB)
  • Investigate all incidents, involving near misses
  • Ensure that cast and crew follow all WCB, municipal, provincial and federal requirements

Cast & Crew should:

  • Wear personal protective clothing [Amazon Affiliate Link] and equipment
  • Alert the supervisor or production company to potential hazards
  • Immediately report work they consider unsafe to their supervisor
  • Follow safe work procedures

Production companies should form a joint health and safety committee that is responsible for identifying potential hazards and/or unsafe work practices and providing suggestions to improve conditions. The committee delegates should ensure that regular workplace inspections are carried out, and confirm that incidents are investigated. Above all, it’s important to consider and respond to heath and safety recommendations from the cast & crew.

examples of task allocations per position are:

Production Manager – Ensure that sets and locations are inspected for potential hazards and that potential hazards are eliminated or controlled.

Production Coordinator – Communicate the distribution of information to cast, crew members and various departments within the production company.

Director – Support ADs in their occupational health & safety responsibilities.

Director of Photography – Prioritize safety when placing cameras & setting up lighting.

Construction Coordinator – Ensure that the construction mill has a first aid [Amazon Affiliate Link] facility stocked with appropriate supplies.

Location Manager – Assess all locations for potential hazards (starting from the time of the initial scout.)

SPFX/Stunt Coordinator – Hold safety talks immediately before any scheduled special effect or stunt.

* The above information is based on WorkSafe – Focus on Safety – Safe Work Practices for Film and Television Production in B.C. (2001 edition) / Amazon Associates Disclosure: Front Row Insurance is a participant in the Amazon Services LLC Associates Program, an affiliate advertising program designed to provide a means for sites to earn advertising fees by advertising and linking to Amazon.com. This post may contain affiliate links. There is no additional cost to you.

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Topics: Film Insurance, Entertainment Insurance, Film insurance broker, Film Production, Film Insurance claims, Film Producers, film insurance premium, Film Production Companies, Workers Compensation

Earthquakes & Film Production: Prepare Emergency Kit before the Quake

Posted by David Hamilton on Nov 1, 2012 5:34:00 PM

Earthquake Emergency Kit: Film Sets

Earthquake Emergency Kit

In case of an earthquake emergency during your film shoot, you’ll need some basic supplies, and you may need to get by without power or tap water. Be prepared to be self-sufficient for at least 72 hours. Make sure that your kit is easily accessible and easy to carry, and that designated staff and crew know where to access the kit(s).

Basic Earthquake Emergency Kit Checklist: 

  • Water – at least 2 litres of water [Amazon Affiliate Link] per person, per day. Include small bottles that can be easily carried.
  • Food that won’t spoil, such as canned food, energy bars [Amazon Affiliate Link] and dried foods [Amazon Affiliate Link].
  • Manual can opener [Amazon Affiliate Link].
  • Wind-up or battery-powered flashlight [Amazon Affiliate Link] (and extra batteries).
  • Wind-up or battery-powered radio [Amazon Affiliate Link] (and extra batteries).
  • First aid kit [Amazon Affiliate Link].
  • Extra keys to offices.
  • A copy of your emergency plan and contact information.


Related Posts:

EARTHQUAKES AND FILM PRODUCTION: KNOW THE RISKS AND BE PREPARED

EARTHQUAKES AND FILM PRODUCTION: WHAT TO DO WHEN THE EARTH MOVES

Amazon Associates Disclosure: Front Row Insurance is a participant in the Amazon Services LLC Associates Program, an affiliate advertising program designed to provide a means for sites to earn advertising fees by advertising and linking to Amazon.com. This post may contain affiliate links. There is no additional cost to you.

Topics: Film equipment insurance, Film Insurance, Entertainment Insurance, Film insurance broker, Film Insurance claims, film insurance premium, Film Production Companies

Earthquakes and Film Production: What to do when the Earth Moves

Posted by David Hamilton on Oct 26, 2012 10:44:00 AM

EARTHQUAKES & FILM PRODUCTION:
WHAT TO DO

EARTHQUAKES & FILM PRODUCTION: WHAT TO DO

If you are indoors on a film production set or in a film production office...

DROP, COVER AND HOLD ON:

  • Drop under heavy furniture such as a table, desk, or any solid furniture.
  • Cover your head and torso to prevent being hit by falling objects.
  • Hold onto the object that you are under so that you remain covered.

If you are outdoors on a film location:

  • Stay outside.
  • Go to an open area away from buildings. The most dangerous place is
    near exterior walls.
  • If you’re in a crowded area, take cover where you won’t be trampled.

If you are in a production or picture vehicle: 

  • Pull over to a safe place where you are not blocking the road.
  • Avoid bridges, overpasses, underpasses, buildings or any structure that could collapse.
  • Stop the vehicle and stay inside.
  • Listen to your car radio for instructions from emergency officials.
  • If power lines are down, do not attempt to get out of the car.

Avoid the following in an earthquake: 

  • Doorways, which can slam shut and cause injuries.
  • Windows, bookcases, tall furniture and light fixtures, which can shatter or lead to other injuries.
  • Elevators: get out as soon as you can.
  • If you’re near a coastline in a high risk area during a strong earthquake, immediately move inland or to higher ground until officials declare the area safe.

Front Row is experienced with insuring productions against earthquakes: ask us how.


Related Posts:

Earthquakes and Film Production: Know the Risks and be Prepared

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Topics: Film equipment insurance, Film Insurance, Entertainment Insurance, Film insurance broker, Film Insurance claims, Commercial Production Insurance, Film Production Companies, venue insurance

Earthquakes and Film Production: Know the Risks and be Prepared

Posted by David Hamilton on Oct 22, 2012 6:38:00 PM

EARTHQUAKES AND FILM SETS

Earthquakes and film sets

What would happen to your film production if IT were shaken by a violent earthquake?

There are various measures you can undertake to minimize damage so that you can continue to film as soon as possible:

  • Staff and crew should be shown how to turn off the water and electricity in the office and on set, with on/off positions clearly labeled.
  • Water heaters should be secured to wall studs or masonry.
  • Secure all major appliances/electronics to walls, including expensive or fragile items that if damaged, would be a significant loss.
  • Secure top-heavy set furniture to walls with heavier items kept on lower shelves.
  • Put anti-skid pads under TVs, computers, and other related camera equipment.
  • Keep flammable items and other chemicals used on set away from heat and where they are less likely to spill.
  • For mobile trailers on set, leave the wheels on or use a structural bracing system that can reduce the chance of the unit falling off its support.
  • Ensure that sufficient emergency kits are located around the office/on set, and designated staff and crew know where to access them.

Discuss earthquake coverage with your film insurance broker to ensure that your production will have the financial ability to recover losses after an earthquake. Ask your broker: does your Film Production Insurance include coverage for earthquakes?

Front Row is experienced with insuring productions against earthquakes: ask us how.

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Earthquakes & Film Production: Prepare an Emergency Kit before the Quake

Earthquakes and Film Production: What to do when the Earth Moves

Topics: Film equipment insurance, Film Insurance, Entertainment Insurance, Film insurance broker, Film Insurance claims, Commercial Production Insurance, Documentary Insurance, Film Production Companies

How a Specialized Film Insurance Broker can help your Production

Posted by David Hamilton on Apr 10, 2012 5:54:00 PM

How a film insurance broker helps

Film InsuranceA broker will help identify the risks associated with a production. Once the risks are identified, the risk can be transferred to an insurance company for a fee or premium. The film insurance broker negotiates the lowest possible premium and the broadest coverage available in the market place.

Unlike insurance agents - who work for the insurance company - insurance brokers work for the client. Insurance brokers are recognized by law as experts in insurance. Insurance brokers in Canada must pass a series of exams in order to be licensed and there is annual continuing education to maintain a license. Make sure your broker is licensed in the province that you are shooting your production or the production could be fined or subject to a surtax.

Insurance brokers owe a higher duty of care to their clients than an insurance agent. Brokers represent the interests of their clients, not the insurance companies. They offer professional advice in arranging insurance on behalf of their clients.

Since insurance brokers are considered under the law as professionals, they are responsible for their actions and can be sued for professional negligence if their advice is deemed to be faulty. All licensed brokers therefore need to carry professional Errors and Omissions coverage. You should ask your broker the limit of E&O that they cover: $1,000,000 may not be enough once defense costs are deducted from the limit.

The many roles of a film insurance broker include: 

  • Negotiate with the insurance companies on behalf of clients. There are four film insurance companies in Canada: an insurance broker must be familiar with what these companies offer so that the best price and coverage is procured for the producer.
  • Brokers facilitate claims - Because the broker works on behalf of the client, it is their duty to ensure that insurance companies pay the full amount of the claim that the client is entitled to.
  • The broker acts as a conduit for communication between the insurance company and the client. This includes providing certificates for banks, bonding companies and locations to evidence coverage allowing banks to release funds to the client, locations to be locked by the location manager and equipment to be rented.
  • Advise clients on ways to limit potential liabilities during production.
  • Review scope of the client's existing insurance policies to reveal gaps or deficiencies in the coverage.
  • Comprehensive examination of the clients production to assess the amount and type of insurance required. A broker will also help the client understand what coverage they have and do not have and they can explain any limits to the coverage.

It is important to deal with a broker that understands the specific language shown on film production policies. For this reason, it is strongly suggested that you seek out a specialized film insurance broker when you need insurance for your production.

Related post: How to choose the right film insurance broker

Topics: Film equipment insurance, Short Film Insurance, Film Insurance, Entertainment Insurance, Film insurance broker, Film Production, Film Producer's E&O Insurance, Multimedia Risk Insurance, Film Insurance claims, Commercial Production Insurance, Documentary Insurance, film insurance premium, DICE Insurance, Film Production Companies, Cast Insurance, Educational Film Insurance