Holiday Office Party Insurance

Posted by David McLeish on Nov 12, 2018 5:33:51 PM

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Planning This Year’s Holiday Office Party? Here’s Why You Need Event Insurance.

We’ve all had (or been...) that coworker who has a little too much fun and does something they fully regret the day after the annual holiday office party. If you’re on the event planning side of this year’s holiday party, you might want to consider special event insurance as you prepare for this year’s office shenanigans. After all, the holidays is about celebrating and relaxing, not worrying about all the unforseens that could go wrong if you don’t have insurance.

What is Special Event Insurance?

Short term event insurance is designed to protect your event - whether it’s a conference, business party, festival or something else (for a full list of covered events click here) from ALL of the possible circumstances that might occur during your event that are beyond your control. This includes potential lawsuits caused by damage to the location you are renting or lawsuits that arise if your guests are injured at the event.

Nobody plans an event with the intent of it going sideways, but any good event planner will tell you that they always have a backup plan in place in case things fall off the wagon. With affordable starting rates and policies that can be purchased online in just five minutes, what better reason do you need to make sure your next event is covered in the case that any accidents happen?

On the fence about whether or not your special event qualifies for insurance? Below are some tips to help you decide:

Location matters – If you’re planning a holiday office party, chances are you won’t be doing it at a park or outdoor venue in the dead of winter. However, if you’re hosting it at a third-party venue or on municipal property, event liability insurance is pretty much always required - especially where alcohol is involved. Think you’re in the clear if your boss is hosting it at her mega-mansion? Think again. You’ll want to double check her homeowner’s policy because parties of a certain size are often not covered - again, especially when alcohol is being served.

Equipment rentals – In the case that you’re renting tables, chairs, sound equipment or anything else you might need to throw the ‘holiday party of the decade’, consider what might happen if your vendor ends up being a no-show. You’ll want to be covered if that’s the case (hello, unpredictable winter weather) or if any damage occurs to the stuff you rent during the event. Accidents happen and sometimes you just can’t tell how much crazy fun your co-workers might have…

First-aid – Speaking of which, it’s all fun and games until somebody gets hurt! Protect yourself against staff injuries or a staff member suing you in the case of a bad injury. Holiday party liability insurance will cover you if you are sued by an employee by providing a free lawyer to defend you and paying the judgement costs awarded to your injured guest.

Serving it right – Booze and the holidays usually go hand in hand. If you’re planning to serve alcohol at your office party, you’ll need to purchase one day liquor liability insurance. One way to get around this? Hire a caterer who will serve alcohol for you. But even then, make sure you have all your bases covered so that your liability is kept to a minimum.

Regardless of where, when, and how your next holiday party comes together, always keep your guests - or in this case, your staff - top of mind. Their safety is best managed with the proper special event insurance.

About the contributor: David Hamilton is President of Front Row Insurance, one of the world’s largest entertainment insurance brokers. Front Row offers event insurance with no need to talk to a broker. Policies start at $130 and certificates proving insurance coverage for your rented venue are provided immediately at no cost. To get a quote online, in under 5 minutes click here!

Tags: one day event liability, online event insurance, event liability, cheap event insurance, event liability insurance, Special Event Insurance, event insurance, event cancellation insurance, office party insurance

Wrap Party - Event Insurance Policy

Posted by Casey Budden on Nov 5, 2018 12:21:47 PM

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It’s a Trip…a Trap…We Mean, a Wrap!

It seems your lead actor (let’s call him Frankie Awesome) has done it again. You see, Frankie is a terrific actor, but a disastrous human being. He cannot be let loose in polite company without something absolutely terrible happening. Nothing, from the neighborhood cat to your favorite plate glass window, is safe from his catastrophic, and frequent, accidents. It’s no mistake that Frankie’s other nickname is “The Master of Disaster.”

Oh, Frankie. This time, the big klutz managed to wind his legs together and crash headlong into a rented tent. What fun! Now you have a table of horrified actors suddenly very unprepared for the weather, watching in real time as their seafood turns into soup.

  • Cue sound of screeching tires.
  • Cue stylus scratching record.
  • Cue sinking stomach.
  • Not exactly the big, cool sendoff your cast and crew were looking for, was it?

Despite the general horror, Frankie will be okay; he’s an old hand at this kind of scene. But what about your pride, and your pocketbook? Someone’s going to have to pay for those tents…and the dry cleaning.

You carried all the right insurance all the way along, but entertainment package policies don’t cover wrap parties and you didn’t think something would happen. While you can’t stop Frankie Awesome from being awesome, you can prevent the consequences of his awesomeness from costing you money.

Let’s get serious for a moment. If you could provide peace of mind for yourself and your wrap party for around $200, would you do it? Front Row offers an event liability policy which will ensure that if an incident of bodily injury or property damage occurs, you won’t be paying out of pocket. We will, at your request, provide certificates of insurance to your vendors to ensure they’re covered, too. And we can obtain host liquor liability for you if that’s needed (which it will be if you’ll be serving alcohol to your guests yourself). Our Event policy can also be endorsed to cover rented tents and marquees so they’re safe from Frankie.

Without your cast and crew, the film wouldn’t have been made. The wrap party is for them. Make sure it’s a memorable night…for the right reasons. Get a fast & free online quote.

Tags: short term event insurance, event liability, online event insurance, one day event liability, One day special event liability, one day event insurance, cheap event insurance, event liability insurance, event insurance, Special Event Insurance

Event Planning Insurance

Posted by Monica Krake on Oct 24, 2018 10:44:51 AM

 

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 Planning an event? 5 insurance tips you need to know

Planning an event? Whether you’re getting ready for a gallery opening, organizing a neighborhood rummage sale, or putting on a craft show, you’ll need to make sure you have the right insurance in place to protect your event and yourself in case of any unforeseen circumstances.

Though you probably expect everything to go off without a hitch, the fact is, when it comes to planning an event, things do sometimes go sideways and it’s important to put the necessary precautions in place.

Here are several factors to consider, to ensure you have the right coverage for your event:

  1. Does the venue you’re renting require insurance? Venues will usually specify the level of coverage you’re required to have if it’s not covered in your rental agreement. If you’re hosting your event in a public space, or on municipal property, you’ll want to make sure you have the necessary permits to demonstrate you have obtained event liability insurance, to the amount required.
  2. Will one of your vendors be a no-show? If you’re renting tables, chairs, or a tent for your event, you want to be sure you’re covered in the case of a vendor no-show, or any damage to your rentals.
  3. What if you need to cancel the event? Could be weather or illness related, or due to a mix up of some kind; whatever the case, event liability insurance protects you from having to pay all the event-related expenses you’ve incurred.
  4. Are you responsible to insure the equipment you have rented? Take time to read the fine print in those rental contracts. You’ll want to be sure you’re covered.
  5. Planning to serve wine or cocktails at your event? If you are serving alcohol, try to hire a caterer to serve the drinks. Otherwise, you’ll need to purchase one day liquor liability insurance.

If you still have questions about the level of insurance you’ll need for your one-day event, please get in touch! To get a quote online, in only 3 minutes click here!

Tags: art school insurance, fine art school insurance, adult party insurance, party insurance, short term event insurance, event liability, cheap event insurance, event liability insurance, event insurance, Special Event Insurance

Hosting an Adult Birthday Party: Do You need Insurance?

Posted by David Hamilton on Jul 30, 2018 3:22:31 PM

 

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It is good planning to consider adult birthday party insurance. No-one wants to think of what might go wrong; however, events do sometimes have to be cancelled or the unexpected happens. You may find yourself being served with a lawsuit from your friends or family for a wide range of different reasons and Front Row event insurance is there to help make sure that you do not lose money – or sleep - as a result.

6 Reasons to consider when hosting an Adult Birthday Party:
  1. Does your venue require you to provide evidence of short term event insurance? Read your rental contract before you sign it.
  2. Are you hosting the party at home? Check with your home insurance broker to see if you are covered. Parties over a certain size are most likely not covered.
  3. Have you rented furniture, a sound system or a marquee? Are you responsible to insure the equipment you have rented? Check your rental contracts.
  4. Your guests could trip on temporary carpeting or slip on a drink spill on the floor and injure themselves. Adult Birthday Party liability insurance will cover you if you are sued by providing a free lawyer to defend you and paying the judgement costs - up to the limit of the policy -  awarded to your injured guest.
  5. Do you need protection for the gifts in case they are stolen?
  6. What happens if your marquee blows away and injures other people in the park? Lawsuits would be covered with Adult Birthday liability insurance.

Most birthday venues will require you to have event insurance in place. Often the venue will tell you in their contract the short term venue liability amount required.

Adult birthday party planning should include online adult's birthday party insurance. 

Special event liability is available online with no need to talk to an insurance broker. Our cheap event policies start at $130 and certificates for your Adult Birthday venue are free. A one day event insurance quote is also free:  a fast quote is available any time of the day or night in just 3 minutes.

Adults Birthday Party planning should include online.

Get a Free Online Quote Now

If you will be serving alcohol at your Adult Birthday Party make sure that you request venue alcohol liability – available through our online site. Remember, as a host you are responsible for the safety of any guests. You could be held legally responsible if people consume alcohol during your adult birthday party and harm themselves or someone else. Consider how your guests will be traveling home.

Purchase peace of mind in five minutes with no need to talk to a broker by buying online today.

It’s always good planning to have event insurance because you never know when something unexpected may occur. Adult birthday insurance will allow you to fully enjoy the special day. 

Get a Free Online Quote Now

About: Front Row Insurance Brokers Inc. is an independent insurance broker that provides adult birthday party insurance for the lowest possible cost. Should a claim occur, Front Row ensures that you receive the money you are owed per the adult’s insurance policy, as quickly as possible. Front Row has offices in Vancouver, Toronto, Montreal and Halifax and are licensed and registered in all provinces in Canada.

Tags: Special Event Insurance, single day insurance, day insurance, online short term venue liability insurance, short term venue liability insurance, cheap event insurance, one day event liability, one day event insurance, One day special event liability, online event insurance, birthday party insurance, adult birthday liability insurance, short term liability insurance

Movie Theatre Insurance: Protection for Owners

Posted by David Hamilton on Jul 26, 2018 2:35:01 PM

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Proper movie theatre insurance allows you to transfer the risks of operating a cinema so you can focus on marketing and growing your business.

 

Do You Need Movie Theatre Insurance?

Yes: Film house insurance allows you to obtain financing at the bank and it helps you avoid bankruptcy caused by accidents in your theater. These are some examples of repairs and lawsuits that can happen:

  • A yoga instructor slips on spilled drink in the dark and blows out a knee and sues for loss of future earnings.
  • Customer gets sick after ordering at the concession and blames food for lost wages.
  • Bathrooms are vandalized causing a flood.
  • Promotional displays are knocked over and the distributor demands payment to replace.
  • The building burns to the ground or is damaged in an earthquake.
  • Digital projector breaks down causing business interruption until a repair or replacement occurs.

What Does Movie Theatre Insurance Cover?

A basic movie house insurance policy should include compensation for damage to your building or furnishings, as well as your responsibility any customers that are injured visiting your property.

Get a Free Online Quote Now

You likely need protection for:

  • Commercial theater property coverage: This covers the building and contents, such as: desktops and other office equipment, cash machines, digital projectors, screens, seating, etc.
  • Business interruption coverage: This protects against lost business income and pays for on-going operating expenses if you need to shut down.
  • Commercial theatre general liability coverage: This pays for bodily injury and property damage due to your negligence (e.g., a guest falls down the stairs from the balcony and sues because the carpet was not glued down on one of the stairs).

 

At Front Row we can provide you with:

  • Liquor liability for venues : This is necessary if you sell alcoholic beverages at your movie theatre. It protects you in instances of bodily injury and property damage that result from selling or serving alcohol.
  • Online cyber coverage: To protect you if you are hacked and lose customer data. https://hackinsure.frontrowinsurance.com/
  • Short-term Venue Liability Insurance: If you do short term rentals at your theatre, you can direct your tenants to our online short term event insurance and short term venue insurance site where they can purchase special event insurance in 5 minutes and provide you with evidence of one day event insurance so that your theatre is protected.

How Much Does Movie Theatre Insurance Cost?

Depends on your revenue, number of screens, location, construction of your building, age of venue. Contact us for an estimate.

Get a Free Online Quote Now

About: Front Row Insurance Brokers Inc. is an independent insurance broker that provides office movie theatre insurance for the lowest possible cost. Should a claim occur, Front Row ensures that movie theatre insurance client receives the money they are owed per the office insurance policy, as quickly as possible. Front Row has offices in Vancouver, Toronto, Montreal and Halifax.

 

Tags: film house insurance, movie house insurance policy, commercial theatre property coverage, commercial theatre general liability coverage, liquor liability for venues, online short term venue insurance, Special Event Insurance, short term venue insurance, theatre insurance cost, business interruption coverage, online cyber coverage, short term liability insurance

Wedding Insurance: What is it?

Posted by David Hamilton on Jul 26, 2018 10:20:34 AM

Rings, blog post

Special event wedding insurance protects a couple if they are sued as a result of a mishap at their wedding that injures a guest or damages the venue. It also covers lost rings, presents, gowns but does not cover the missing best man.

Why Get Wedding Insurance?

Yikes:

  • Alex and Robin spend months planning their summer wedding on a relatives farm. On the big day a forest fire blocked access to the farm. With the right wedding insurance policy, the couple can postpone their wedding and receive the money they lost (less the deductible)—including money for the invitations, wedding cake, food, rented dresses and suits and non-refundable deposits for the band, flowers and other suppliers.
  • The ring is stolen from the truck of the best man’s car. Special event wedding insurance will pay for a replacement.
  • Right before walking down the aisle, the marquee tent is buffeted by wind and comes loose from its moorings and injures guests and destroys the buffet. The wedding insurance policy will provide the wedding couple with a lawyer to defend the resulting lawsuits from friends and relatives and the policy will also pay for the judgement amounts and will pay for the food and destroyed catering tables.

How Much Does Wedding Insurance Cost?

A basic one day wedding insurance policy that covers: attire, presents, deposits and venue liability usually costs anywhere between $130 and $350, depending on the amount of coverage you want.

Get a Free Online Quote Now

Do You Really Need Wedding Insurance?

If you cannot afford the costs associated with a lawsuit then it is smart to transfer the risks of your wedding to an insurance policy. The cost of one day event insurance for a wedding is usually 1% or less than the cost of your wedding budget. Often the venue will not allow you access until you prove you have short term venue liability. The venue may also want to see evidence of venue alcohol liability.

When Should You Get Wedding Insurance?

As soon as you start your wedding checklist. Let's say you put a deposit on your wedding venue months in advance of your wedding date and then it is damaged in a windstorm a month before the big day. With online wedding insurance, you'll receive your deposit back.

What Does Wedding Insurance Cover?

Check our online site to learn all the ways you will be protected.

Wedding Insurance Doesn't Cover...

  • A change of heart.
  • Unused alcohol
  • Photos or video or food that was not as good as you were expecting

Cheap event insurance is available for your wedding online with no need to talk to an insurance broker. Get a free wedding insurance quote in 3 minutes.

Get a Free Online Quote Now

About: Front Row Insurance Brokers Inc. is an independent insurance broker that provides wedding insurance for the lowest possible cost. Should a claim occur, Front Row ensures that business rental insurance client receives the money they are owed per the office insurance policy, as quickly as possible. Front Row has offices in Vancouver, Toronto, Montreal and Halifax.

 

 

 

 

 

 

Tags: wedding insurance, Special Event Insurance, wedding insurance policy, one day wedding insurance, one day event insurance for a wedding, wedding budget, short term venue liability, venue alcohol liability, wedding checklist, cheap event insurance, online wedding insurance, wedding insurance quote

6 Reasons for Purchasing Kid's Birthday Party Insurance

Posted by David Hamilton on Jul 25, 2018 4:56:45 PM

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Planning a Kid’s Birthday Party? You Should Consider Insuring It.

Hosting a kid’s birthday for your loved one? There are many risks associated with  kid's birthday parties that you may not have thought of:

  1. Your guests may accidentally damage the venue you have rented. Does your venue require you to provide evidence of short term event insurance?  Yikes. Check your rental contract.
  2. Are you hosting the party at home? Check with your homeowners broker to see if you are covered. Parties over a certain size are most likely not covered.
  3. Have you rented furniture or the sound system or a marquee? Are you responsible to insure the equipment you have rented? Check your rental contracts.
  4. Your guests could trip on temporary carpeting or slip on a drink spill on the  floor and injure themselves. What if your friend or relative is forced to sue you?  Awkward?   Will your homeowners insurance cover you? Probably not. Kid’s Birthday party liability insurance will cover you if you are sued by providing a free lawyer to defend you and paying the judgement costs awarded to your injured guest.
  5. Do you need protection for the gifts in case they are stolen?
  6. What happens if your tent blows away and injures other people in the park? Lawsuits  would be covered with kid’s birthday party insurance.

When hosting a kid’s birthday party, most birthday venues  will require you to have event insurance in place. Often the hall will tell you in their contract the short term venue liability amount required.

Kid’s birthday party planning should include online kid’s birthday party insurance

Special event liability is available online with no need to talk to an insurance broker. Our cheap event policies start at $130 and certificates for your kid’s birthday party venue are free. A one day event insurance quote is also free:  a fast quote is available any time of the day or night in just 3 minutes.

Get a Free Online Quote Now

If you will be serving alcohol at your kid’s birthday party make sure that you request venue alcohol liability – available through our online site. Remember, as a renter you are responsible for the safety of any guests. You could be held legally responsible if people consume alcohol during your kid’s birthday party and harm themselves or someone else. Consider how your guests will be traveling home.

Purchase peace of mind in five minutes with no need to talk to a broker by buying online today.

It’s always good planning to have event insurance because you never know when something unexpected may occur. Kid’s birthday insurance will allow you to fully enjoy your special day. https://events.frontrowinsurance.com

Get a Free Online Quote Now

About: Front Row Insurance Brokers Inc. is an independent insurance broker that provides kid’s birthday party insurance for the lowest possible cost. Should a claim occur, Front Row ensures that you receive the money you are owed per the kid’s birthday party insurance policy, as quickly as possible. Front Row has offices in Vancouver, Toronto, Montreal and Halifax and are licensed and registered in all provinces in Canada.

Tags: online short term venue liability insurance, online event insurance, One day special event liability, one day event insurance, cheap event insurance, short term venue liability, day insurance, single day insurance, Special Event Insurance, special, birthday party insurance, kid's birthday party insurance

Anniversary Party: 6 reasons why you should purchase event insurance

Posted by David Hamilton on Jul 25, 2018 10:04:00 AM

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There are many risks associated with aN ANNIVERSARY party:

  1. Your guests may accidentally damage the venue you have rented. Does your venue require you to provide evidence of insurance? Yikes. Check your rental contract.
  2. Are you hosting the party at home? Check with your homeowners broker to see if you are covered. Parties over a certain size are most likely excluded.
  3. Have you rented furniture or a sound system or a marquee? Are you responsible to insure the equipment you have rented? Check your rental contract.
  4. Your guests could trip on temporary carpeting or slip on a wine spill on the floor and injure themselves. What if your friend or relative is forced to sue you? Awkward? For sure. Will your homeowners insurance cover you? Probably not. Anniversary event liability insurance will protect you if you are sued by providing a free lawyer to defend you and paying the judgement costs awarded to your injured guest if you are found to be liable.
  5. Do you need protection if your guests drive drunk and crash?
  6. What happens if your marquee blows away and injures other people in the park? Lawsuits from a cartwheeling marquee would be covered with Anniversary celebration insurance.

When hosting an anniversary party, most banquet halls and venues such as golf and country clubs will require you to have event insurance in place. Often the hall will tell you in their contract the short term venue liability amount required.

Get a Free Online Quote Now

Anniversary party planning should include one day event insurance.

Cheap event insurance is available online with no need to talk to a broker.

One day insurance is inexpensive. Policies start at $130 and certificates for your anniversary venue to prove you are protected are provided at no cost.

A quote is also free, so a fast quote is available any time of the day or night.

If you will be serving alcohol at your anniversary, make sure that you request venue alcohol liability – available through our online site. Remember, as a host you are responsible for the safety of any guests. You could be held legally responsible if people consume alcohol during your party and harm themselves or someone else. Consider how your guests will be traveling home.

Purchase peace of mind day insurance in about five minutes with no need to talk to a broker by buying online.

Get a Free Online Quote Now

It’s always good planning to have special event insurance for your party because you never know when something unexpected may occur. Anniversary insurance will allow you to fully enjoy your special day. 

About: Front Row Insurance Brokers Inc. is an independent insurance broker that provides anniversary insurance for the lowest possible cost. Should a claim occur, Front Row ensures that you receive the money you are owed per the insurance policy, as quickly as possible. Front Row has offices in Vancouver, Toronto, Montreal and Halifax and are licensed and registered in all provinces in Canada.

Tags: anniversary party, event insurance, party for an anniversary, anniversary event liability insurance, short term venue liability, online anniversary insurance, anniversary celebration insurance, cheap event insurance, one day event insurance, venue alcohol liability, Special Event Insurance, day insurance

Planning a Wedding at  home?  Will your Homeowners Policy cover you?

Posted by David Hamilton on Dec 8, 2017 5:21:22 PM

The wedding ceremony in your parent’s back yard was more beautiful than you imagined. Later in the evening, the reception is in full swing when a scream pierces the music on the temporary dance floor. One of your parents work friends – a highly successful yoga instructor– has slipped on some spilled wine and torn all the ligaments in her knee.

Wedding Insurance

She will be in a cast and unable to work for six months. She will not be able to make the $15,000 per month that she has been earning for her classes. Worse, she has no disability insurance.

Within weeks of the wedding, a lawyers letter arrives demanding compensation for lost wages due to the hosts negligently failing to clean up the wine hazard on the dance floor. The letter also demands compensation for rehab expenses.

The parents call their homeowners insurance broker only to be told that they needed to take out wedding event insurance in order to be covered. Their homeowners policy will not protect them for a wedding they host at their home. The bride’s parents are now in the awkward position of having to defend themselves from a lawsuit from their friend.

This is a difficult, pricey lesson that is better learned before there is a loss. Our experience tells us that many wedding hosts assume they are covered by their homeowners insurance policy when in fact they most likely are not. This messy scenario is easily avoided with inexpensive online wedding insurance.

If you use your home for a wedding, check your insurance policy and make sure your coverage is appropriate. If not, Front Row Insurance Brokers have created a 5-minute Online Insurance Solution!  

Get a Quote in 2 Minutes  ➲

Our online wedding event insurance policy is available in all provinces in Canada.

All rented equipment is covered for replacement cost for: theft, damage and fire.

  • Wedding insurance cost starting at $55
  • Up to $5,000,000 in wedding liability insurance to cover damage to the wedding venue and injury to guests and vendor staff. Will also provide lawyer costs.
  • Unlimited Additional Insured certificates for your wedding venue and vendors at no additional cost.

"We wanted to make the insurance process easier, faster and cheaper for wedding hosts,” said David Hamilton, President of Front Row “Given that there is no need to speak to a broker and an insurance company underwriter is not involved, the cost to process online wedding event insurance is much less and we have passed the savings onto the person buying the insurance for the wedding. Although the policy is online, we are still available to answer questions by, chatbot, e mail or over the phone if required.”

Insurance for weddings is a specialty of Front Row. We make it easy to protect your special day – at a cost that could be less than a bottle of champagne. Pop! Pop!

Get a Quote in 2 Minutes  ➲

 

Tags: wedding insurance, Special Event Insurance, wedding liability insurance, event liability insurance

Whether to buy Weather Insurance: Some tips for insuring your show against Mother Nature

Posted by Steve Beatty on Jul 3, 2015 1:06:00 PM

It’s outdoor performance seasonWeather Insurance – Shakespeare in a park, concerts, festivals, and all sorts of other great art is being created under the sun and stars. All of us have cherished memories of outdoor shows, but we also know what it’s like when Mother Nature reminds us she is a powerful force.

The majority of show and festival producers have ‘rain or shine’ policies and will not refund tickets if a few rainy days mean people have to huddle under their umbrella or cover up with a poncho.

For US based customers:  CLICK HERE to obtain a quote & purchase coverage online

But what happens if dangerous weather conditions prevent your crew from setting up for the show or make it impossible for your talent to make it to the stage? As a show producer, you need to be able to deliver on your promise to present the show – but if you have no stage, or no performers, or if you are forced to cancel the show, ticket refunds are a reality you need to face.

There are different forms of Performance or Event Cancellation insurance available from domestic & foreign insurance companies. Many will automatically exclude weather-related cancellations, postponements or interruptions; never assume that the cancellation insurance you’ve purchased includes cancellations caused by weather. You need to read the policy exclusions in your policy to be sure.

The thing you need to clearly understand when buying weather insurance is what type of weather ‘event’ will trigger your policy and allow you to submit a claim to your insurance policy. Is it only adverse weather that poses a serious safety threat to your audience, crew and talent? Does it cover your set-up period, or just the performance time? Will a cancellation be insured if you decide to cancel the show or does some other authority need to mandate or order the cancellation?

Understanding the scope of coverage offered by your policy is important. But equally important is having clear lines of communication with your production team, your insurance broker and your insurance company in advance of the weather day.

Here are some things to think in advance of your show or event:

  • Buy insurance early. When you decide that weather insurance is something you’d like to purchase talk to your broker early so you have your quotes well before your show or event. Most insurance companies will not bind insurance on events unless you are at least 10 to 14 days from your event dates. And remember, buying an umbrella on a rainy day always seems impossible and more expensive!
  • Who will monitor and document the weather? When you are close to city centres, it’s much easier to document what the weather conditions were at your venue at the time when you called your show.
  • Consider hiring a Weather Monitor to be on-site; your own meteorologist. There is a cost of course, but if you are concerned about the distance between your venue or site and the nearest weather station, a weather monitor will be a valuable part of your production team. They can document the amount of rain fall, wind speeds and lightening conditions. Some insurance companies mandate that you use an approved Weather Monitor.
  • If you don’t have a Weather Monitor in the budget, ask your insurance company what documentation they will require to substantiate your insurance claim. They might ask for photos, local or regional weather report and warnings, wind speed readings. Consider renting or buying wind speed monitoring equipment.
  • Learn about lightening and understand standard safe operating protocols when dealing with it. I often say to clients, if you can see it then you need to consider it a risk. A helpful resource that I like to reference is http://www.ec.gc.ca/foudre-lightning/default.asp?lang=En&n=73364E34-1 If you have a tent or other temporary structures including lighting grids, stages, tents or canopies, know what wind speeds or weight loads will compromise these structures. Tent manufacturers or suppliers should be able to provide you with all of the safety specifications you need. If they can’t then perhaps you need to use a different vendor. During periods of unsettled weather you need to monitor & document what stresses or loads were being experienced at that time.
  • Establish a Management ‘chain of command’ and designate the ultimate decision-maker. Where safety is an issue there is no time for wasted time. It needs to be clear with all members of your team who will be making this decision to cancel the show.

While this Blog Post is about weather insurance, you need to be aware that failing to act swiftly and decisively when people’s safety is at risk creates a big liability exposure for you and your company. You can face lawsuits, penalties, or even criminal charges if you allow your crew, talent or your audience to be exposed to unsafe conditions by failing to make a decision and take action.

As a final thought on weather insurance, you need to think about how much money you expect when making your claim with the insurance company. At the time of purchasing your policy you will generally have 2 choices of loss settlements:

  1. Gross Event Revenue: Your insurance claim will include gross box office revenue from all ticket sales. When your event has a high volume of pre-sales, it’s easier to show the insurance company your ticket revenue; however, if you rely on ‘day-of’ sales or have surges in ticket sales the week of the event, then this variable may pose a challenge when making your claim for lost revenue.  Remember it’s not only Producers and insurance companies who watch the weather, so do your ticket buyers. And don’t forget ancillary revenues like merchandising or your food and beverage sales;
  2. Production Expenses: This is probably the more common approach to insuring event cancellations. There are less variables as your claim will be based on the production budget that you submitted with your insurance application. Be sure to update your insurance company if you make any significant changes to your budget so the amount of insurance can be adjusted. The policy will pay your fixed expenses and any expenses that you are contractually obligated to pay. You may want to make allowances for variable expenses that may not be incurred if you cancel your show.

To sum it up, read your policy and understand it. If you have questions, ask them. Work with your broker to determine the amount of insurance you need to cover your potential financial loss and be sure that the policy matches your expectations.

So, here’s to a great season of making memories under the sun and stars.

 

Tags: Rain Insurance, Weather Insurance, Special Event Insurance, event cancellation insurance, concert insurance, Festival Insurance, Ticket Refund Policy, Performance Cancellation Insurance

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