Planning a multi-day or multi-location event takes serious coordination. From rotating venues and multiple vendors to equipment in transit and changing schedules, these events come with unique insurance considerations that one-day policies often don’t fully address.
Whether you’re organizing a festival, conference, touring performance, or large-scale activation, this guide breaks down what you need to know to properly insure your event, and avoid costly gaps in coverage.
Events that span several days or locations introduce more exposure to risk, including:
Standard event insurance may not be sufficient. Coverage should be tailored to the scope, duration, and movement of your event.
Before securing insurance, outline the details of your event:
The more information you provide upfront, the easier it is to build coverage that fits your needs.
This is the foundation of any event insurance policy. It protects against third-party bodily injury or property damage, whether it occurs on day one or the final stop of your event.
If alcohol is served at any point during your event, liquor liability coverage is critical. This applies even if alcohol service is limited to specific days or locations.
Multi-day events face higher cancellation risk due to weather, illness, travel disruptions, or vendor issues. Cancellation insurance can help recover non-refundable expenses and lost revenue.
Sound systems, lighting, staging, signage, and décor often move between locations. Coverage should include equipment in transit, storage, setup, and teardown.
If vehicles are rented or used to transport equipment, this coverage helps protect against liability related to accidents involving non-owned vehicles.
Each venue may have different insurance requirements, including:
A well-structured event insurance policy should accommodate multiple venues under one program, reducing administrative headaches while ensuring compliance.
With more moving parts comes more responsibility. Best practices include:
Your insurance policy should complement, not replace, vendor coverage.
Risk doesn’t stop when the event ends for the day. Equipment damage, theft, or accidents can occur during transport between venues or cities. Make sure your policy covers:
Multi-day and multi-location events require more than a plug-and-play policy. An experienced broker can help:
Front Row Insurance specializes in event and entertainment insurance and understands the complexities that come with larger, multi-faceted productions.
When your event spans multiple days or locations, insurance should work just as hard as your planning team. With the right coverage in place, you can focus on delivering a seamless experience, knowing you’re protected every step of the way.
Connect with Front Row Insurance to build an event insurance solution tailored to your schedule, venues, and risk profile.