Preventing Film Equipment Theft – Tips & Tricks

Posted by Grant Patten on May 7, 2019 6:38:08 AM

All this lovely gear was stolen! Don’t let this be your gear. All this lovely gear was stolen! Don’t let this be your gear.

Thanks to cooperation between the FBI, the US embassy and Argentinian federal police, this massive haul of film production gear worth ~$3M was recovered in September 2018. The thieves had apparently targeted equipment in Hollywood and other US cities and then smuggled it into Argentina. As of May 2019, four people have been arrested in the US and 17 suspects have been identified in Argentina.

Film Equipment Theft – Prevention Tips

We’ve provided some tips & tricks for how to guard your film equipment, as well as some information on how to insure your equipment so you are protected in any worst case scenario situations.

1. Exterior/Location Filming

  • Key individuals should be responsible and accountable for transporting equipment from trucks and trailers to the filming set/location
  • There should be a tracking process established for logging equipment in/out when transported between destinations
  • Securely store equipment when not in use, especially hard-to-replace items like custom props, sets and wardrobes
  • Station security personnel within sight of exposed equipment, ideally at all times
  • Heighten security presence whenever filming in crime-ridden neighbourhoods

2. Interior Filming

  • Always favour buildings that have a central security alarm system, and check with building facilities that the system is actually running properly
  • Favour buildings that have security guard personnel on site
  • The building ideally has a concierge who facilitates logging in/approval of visitors
  • If you need to store equipment in the building overnight, double-check that the room is secure and inform security personnel about it

3. Employee/Crew Theft

  • Have written policy in place informing cast/crew that it is unacceptable to take any objects from set as “souvenirs”; clearly communicate policy to cast/crew
  • Conduct reference/background checks on all new employees/crewmembers
  • All employees/crewmembers should wear highly visible ID badges while on set
  • Make use of sign-in/sign-out sheets for entering/exiting locations
  • Conduct inventory checks on regular basis

4. Vehicles (including rental cars, vans and trucks)

  • Ensure vehicles transporting valuable equipment are as nondescript as possible (don’t call attention to the vehicles)
  • Any equipment stored in a vehicle should always be locked and kept out of sight (e.g., covered with blankets)
  • Ideally have multiple drivers available to limit the number of extended stops and take turns monitoring the vehicle during stops
  • If overnight: ideally stay at reputable hotels; hotel parking lots should be well-lit and monitored by cameras and security guards

5. Air Travel (planes carrying production equipment)

  • Always have a clearly marked luggage tag and have a card with emergency contact information placed inside the luggage/container
  • Whenever possible, carry some valuable items onto the plane instead of checking them in, such as laptops and smaller cameras
  • Maintain an inventory listing the shipped items, along with planned shipping itinerary and equipment serial numbers

Consider Film Equipment Insurance – DigiGear

There seems to be no published information on whether or not the equipment involved in the Hollywood-Argentina smuggle was insured. If it wasn’t insured, no doubt, the owners of said equipment were likely kicking themselves after this massive theft occurred.

Avoid a similar fate by insuring your film equipment with Front Row under a DigiGear policy.

RELATED POSTS:

INSURANCE FOR THEFT OF CAMERA AND FILM EQUIPMENT

THEFT FROM VEHICLE: PHOTOGRAPHY INSURANCE EXPLAINED

CITATIONS:

https://news.sky.com/story/huge-haul-of-stolen-hollywood-film-equipment-found-in-argentina-11498283

Chubb PDF T3-FilmEqTheft-3-19 https://www.chubb.com

Topics: Film equipment insurance, Film Insurance, Film insurance broker, Film Equipment, digigear

What does online DigiGear Equipment insurance actually cover?

Posted by David Hamilton on Aug 2, 2016 4:03:51 PM

DigiGear Insurance Coverage for Film Equipment

This unique offering allows owners of camera equipment, sound, lighting and other film equipment the opportunity to get quick quotes in 20 seconds and purchase insurance for their gear in less than five minutes, 365 days a year, 24/7.

All equipment is covered for: theft, damage, fire and loss of use. This short animation explains the coverage:


Wait for the $50 discount code at the end!

The policy term is for 12 months.

Rental equipment insurance coverage is also available.

The online link ensures industry-low prices:

  • $10,000 equipment coverage: costs $80, plus a fee
  • $2,000,000 annual location liability coverage: costs $500
  • $1,000 deductible for gear

Available to Canadian equipment owners at: https://digigearinsure.frontrowinsurance.com

About: Front Row Insurance Brokers Inc. is an independent insurance broker that works on behalf of the Canadian arts and entertainment industry to provide insurance for the lowest possible cost. Should a claim occur, Front Row ensures that clients receive the money they are owed per the insurance policy, as quickly as possible. Front Row has offices in Vancouver, Toronto, Montreal, Nashville and Los Angeles.

RELATED LINKS:

Film Insurance 101 & How to Protect Your Film Project

Film Production Insurance: Why it is needed

Pre-Production Insurance

Film Production Insurance

How the Premium is Determined

Short Film Insurance

DigiGear Insurance

Props/Sets/Wardrobe Insurance

E&O Insurance

DICE Insurance

Third Party Property Damage

Crew Vehicles

Umbrella Vs. Excess Liability

Commercial General Liability

Negative Film / Videotape and Faulty Stock

Workers Comp

Cast Insurance

Extra Expense (EE)

Foreign Locations

Claims

Topics: Film equipment insurance, Film Equipment, Camera Insurance

Front Row Insurance Launches automated insurance for owners of Cameras, Sound and Lighting Gear

Posted by David Hamilton on May 2, 2016 4:59:45 PM

Vancouver, Canada – April, 28,2016 -- Front Row Insurance Brokers Inc. is excited to announce the launch of their new online DigiGear insurance program.

This unique offering allows owners of filming equipment the chance to get quick quotes and process policy documents in less than five minutes, 365 days a year, 24/7.

“Visitors to the site that purchase a policy can sleep easy knowing their gear is covered on and off the set all year. The equipment is covered worldwide including while in transit to a job. The site also offers general liability. Office contents, earthquake and flood coverage are offered at no extra cost.“ said David Hamilton, President of Front Row in Vancouver. “This is a disruptive product for owners of camera, lighting and sound equipment because of the much lower cost and ability to purchase a policy in minutes without having to speak to a broker. The expected savings should average 30%. Commercial use of camera, lighting and sound equipment is not covered under a typical homeowners policy: our online DigiGear insurance is an inexpensive and fast solution to this problem.”

Available to Canadian equipment owners at:  https://digigearinsure.frontrowinsurance.com

The policy term is for 12 months.

All equipment is covered for: theft, damage, fire and loss of use. Rental equipment coverage is also available 

The online link ensures industry-low prices:

  •  $10,000 equipment coverage: $80, plus a fee
  • $2,000,000 annual location liability coverage: $500
  • $1,000 deductible for gear

The online program for film gear owners follows Front Row’s lead over the past two years into online offerings for short term filmmakers, photographers and musicians. “We wanted to make the insurance process easier, faster and cheaper for film gear owners,” said Hamilton, “Given that there is no need to speak to a broker and an insurance company underwriter is not involved, the cost to process a camera insurance policy is much less online and we have passed the savings on in the form of a less expensive policy. Although the DigiGear policy is online, we are still available to answer questions by e mail or over the phone if required.”

About: Front Row Insurance Brokers Inc. is an independent insurance broker that works on behalf of the Canadian arts and entertainment industry to provide insurance for the lowest possible cost. Should a claim occur, Front Row ensures that clients receive the money they are owed per the insurance policy, as quickly as possible. Front Row has offices in Vancouver, Toronto, Montreal and Los Angeles. Front Row’s online short shoot tool for filmmakers can be found at: https://shortshoot.frontrowinsurance.com

 

Topics: Film equipment insurance, Film Gear insurance, Film Production Equipment, Film production equipment insurance, Film Equipment, Camera Insurance

Helicopter Film Insurance: Protect your production against a crash

Posted by David Hamilton on Mar 19, 2012 11:03:00 AM

Helicopter filming

Film productions often use helicopters for aerial filming

To make sure you are covered when using a helicopter during your film production you should never sign a contract with respect to the use of aircraft without first having our office, or a specialized Film Insurance Broker, review the document.

If the aircraft is being used as a prop/set and is not in motion, then insurance for damage to the aircraft itself would be provided under the Prop/Set/Wardrobe coverage subject to policy limits, and liability Insurance coverage would be provided under the Commercial General Liability policy. However, if the plane is in motion either under its own power or being propelled by any other means (i.e. being towed) then coverage may be compromised and special non-owned aircraft insurance / aerial liability coverage may be needed.

Guidelines for helicopter film insurance:

a) Require the company from whom you are renting/leasing the aircraft from to add the Production Company as an additional insured to their insurance policy

b) Request a waiver of subrogation with respect to hull damage

c) Request that their policy contains a Cross Liability Clause

d) Request that their policy includes coverage for passengers

e) Request a Certificate of Insurance showing the limits of coverage and confirming that items a, b, c, and d have been included in their insurance coverage

f) Obtain a Hold Harmless Agreement from the owner of the aircraft. This should be included as part of your rental agreement. Legal counsel should assist with this agreement

Aircraft Insurance Questionnaire

If any aircraft are hired, we will have to arrange Non-Owned Aircraft Liability coverage protecting your legal liability for bodily injury and property damage to hired parties arising out of the use of the aircraft. In order to arrange this coverage, we will need the following information:

1. Exact dates of use

2. Location

3. Owners Name

4. Description of the aircraft, including registration number

5. Name of the pilot and number of hours experienced in aircraft

6. Details concerning filming activities, i.e. storyboard

7. Number of persons in aircraft at any one time and relationship to the production company

8. The seating capacity of the aircraft

9. Value of hull if Hull Insurance is required on the aircraft

Alternatively, the production company can be added as an Additional Insured to the Aircraft Owners Hull and Liability Policy. Please call for details.

Topics: Film Insurance, Film Production Insurance claims, Film Insurance claims, Film Equipment, Aircraft Insurance, film with helicopter, helicopter film insurance, helicopters for aerial filming, aerial liability, non-owned aircraft insurnace

Film Production Equipment Insurance – Why you NEED Extra Expense

Posted by David Hamilton on Oct 15, 2011 2:06:00 PM

EXTRA EXPENSE (EE) COVERAGE

Man holding film cameraWhen film production equipment is damaged or stolen what do you do? Ultimately your film production equipment insurance policy should provide the necessary coverage to replace your equipment; however it can take weeks, sometimes months to get insurance claims paid out. So what do you do in the meantime?

If you intend to continue your business, you must resume all or part of your operations as quickly as possible, and that work requires equipment. ‘Extra Expense’ coverage provides reimbursement for any costs that exceed normal operating expenses that would have been incurred had there not been a loss. Extra Expense will pay the costs for you to rent replacement equipment along with any temporary relocation, space rental and additional crew salaries. Extra Expense coverage is not automatically included on a HD production equipment insurance policy. Make sure your film equipment rental insurance policy includes EE.

Does your current policy provide this coverage?

Receive a free no obligation Equipment Insurance quote that includes extra Expense Coverage here!

MORE EE ARTICLES:

RELATED LINKS:

Film Insurance 101 & How to Protect Your Film Project

Film Production Insurance: Why it is needed

Pre-Production Insurance

Film Production Insurance

How the Premium is Determined

Short Film Insurance

DigiGear Insurance

Props/Sets/Wardrobe Insurance

E&O Insurance

DICE Insurance

Third Party Property Damage

Crew Vehicles

Umbrella Vs. Excess Liability

Commercial General Liability

Negative Film / Videotape and Faulty Stock

Workers Comp

Cast Insurance

Extra Expense (EE)

Foreign Locations

Claims

Topics: Film equipment insurance, Film Gear insurance, Film Production Equipment, Film Equipment, Film equipment rental insurance, Film equipment rental

Film Production Equipment Insurance

Posted by David Hamilton on Sep 27, 2011 11:33:00 AM


shutterstock_185100548Film production equipment insurance is available from Front Row Insurance.  We are specialized film insurance brokers with three offices in Canada.

Film gear insurance can be arranged quickly through us, usually over the phone.  Our program is very popular with new and established film makers because of the low cost and the simple process to arrange a policy. 

We can cover both owned gear and rented gear. 

To provide you with a quote we need a few details.  The fastest way to receive a quote is to complete the short application telling us about your gear on the short application HERE .  We will then call you or e-mail you with the cost within one business day or sooner. 

We can provide you with film equipment coverage with limits ranging between $5,000 and $10,000,000.  Premiums start at $75.

If you would like to add location liability, we can do so for an additional premium.  

We can also provide coverage for: 

  • Reshooting your lost or damaged data or film stock
  • Production Office
  • Rented Vehicle
  • Rented props, rented sets, rented wardrobe
  • Cast
  • And more-just ask.

If you would like an annual policy to cover multiple small productions as well as providing coverage for your gear, please click this link to take you to our D.I.C.E. (Documentaries, Industrial Films, Commercials, Educational Films – it also covers short shoots, music videos and feature films with low budgets) To Obtain a quote Click Here

Our service is friendly and knowledgeable: please contact us, we would love to hear from you – david@frontrowinsurance.com . 

Website: www.frontrowinsurance.com .

Topics: Film equipment insurance, Film Gear insurance, Film insurance broker, Entertainment Insurance Broker, Film Production Equipment, Film production equipment insurance, Commercial Production Insurance, Documentary Insurance, Front Row Insurance Brokers, Documentary Films, Educational Films, Film Equipment

Reducing The Cost to Insure Film Equipment

Posted by David Hamilton on Mar 21, 2010 3:22:00 PM

It would seem to be obvious that one of the simplest ways to lower the cost to insure film equipment insurance costs is to assure the insurance company that the film gear is safe and secure in your possession: but what does this mean?  

Reducing CostAs Specialized Film Insurance Brokers we represent you to the insurance company to ensure that you receive the best premium and coverage available in the marketplace to insure your gear whether you are an owner/operator supplying gear or a producer renting gear for a: feature, TV Series, Documentary or short.

Every film production equipment insurance application will ask how the gear used on the production will be protected. The underwriters charge for discomfort so give them good detailed answers that make them comfortable. Good information includes:

1.) Warranting that you will have a bonded security guard watch the gear overnight if you are shooting on location.

2.) If you do not hire a security guard, pack your gear back into the truck(s) and park it in a secure compound overnight such as a tow truck yard. They often have excellent security: fenced and floodlit, manned 24/7 and dogs!

3.) Return your gear to the equipment rental house so you are not responsible overnight.

4.) Cable your gear that is not being used when shooting on the streets in a busy urban area.

5.) Have a sign out protocol that allows you to know when gear does not return to the truck. You don't want to find out the day that you return gear to the equipment rental house that you are missing equipment with no idea when it disappeared. Mysterious disapperance is not covered - you need to have an idea of the date and time when the equipment was stolen.

Good information based on a liitle planning will ensure that you receive the best premium.

 

 Click here to apply online

Topics: Film Production Insurance, Film equipment insurance, Film Gear insurance, Film Insurance, Film insurance broker, Film Production Insurance Premiums, Specialized film insurance broker, Film Production Equipment, Film Equipment